The policy explains our commitment to treat information received from its users with utmost care and confidentiality. The company shall endeavour that information is gathered, stored and data handled fairly, transparently and without impairing individual’s rights.
This policy applies to all users of the website who provide any personally identifiable information to the company. As part of its operations, the company needs to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, etc. The company collects this information in a transparent way and with the knowledge of interested parties
Data will be:
Kept reasonably up-to-date
Collected fairly and for lawful purposes only
Processed by the company within its legal and moral boundaries
Protected against any unauthorized or illegal access by internal or external parties
Used only for the purposes mentioned in this Privacy Policy
Transferred to organisations, states or countries that do not have adequate data protection policies
Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)
In addition to ways of handling the data, the company endeavours to take reasonable steps to protect the data, save and except any force majeure event beyond the reasonable control of the company.
DATA PROTECTION POLICY UNDER PDPA
This Data Protection Policy applies to Space Matrix Group of companies, particularly, the entities established in Singapore (“SMG” or “we” or “Company”). This policy governs the collection, use and disclosure of personal data submitted to SMG and explains how we handle personal data in order to comply with the requirements of the Personal Data Protection Act 2012 of Singapore (“PDPA”). We collect, use or disclose personal data for which there is consent or deemed consent from the individuals to whom such information relate and if required/authorized under applicable laws. The personal data shall mean and include the information about a natural person which can be used to identify such natural person (‘Personal Data’) Collection of Personal Data: While transacting its business, SMG may receive Personal Data from employees, customers, vendors, consultants and other individuals. We endeavour to ensure that we collect, hold, process, use, communicate and/disclose such Personal Data in accordance with this policy and use the same, purely for the purpose, for which the data is collected/provided. In case you are providing any third party’s individual data, you must ensure that you have their consent for providing their personal data to us and inform the individual of such disclosure to us including making available a copy of this policy to them or referring them to our website. Use of Personal Data: The Personal Data collected by the Company will be used for the following purposes only:
To provide our services;
To respond to an individual’s request or for the purposes for which it was provided;
Approaching/pitching services to prospective clients;
Engaging vendors/individual consultants for the provision of services to Company’s clients;
Recruitment purposes and for interacting with employees/consultants/vendors of clients;
Business promotions including applying for awards;
Partnering with vendors to engage them to provide services to Company’s clients;
To maintain contact with clients, consultants, vendors and other business contacts;
As required by law enforcement authorities;
All other purposes related to our business.
Disclosure of Personal Data & Protection of Personal Data: The Personal Data collected, may be disclosed to employees, consultants, vendors of SMG and its group companies (‘Data Recipients’) as may be required in the course of their employment/engagement strictly to provide services to the clients of SMG. The personal data may only be disclosed to third parties after obtaining consent of concerned individual and ensuring that such third parties are obligated under suitable Agreement/Undertaking to maintain the confidentiality of such Personal Data. We have implemented, generally accepted standards of technology and operational security to protect the Personal Data from unauthorised disclosure, access, collection, use, modification, disposal or similar risks. Only authorized SMG personnel are provided access to Personal Data if required and these personnel have agreed to ensure confidentiality of this information.
Access to and Correction of Personal Data: Upon request, we will provide the individual with access to their personal data or other appropriate information on their personal data including facilitate correction of Personal Data in SMG’s possession in accordance with the requirements of PDPA.
Accuracy of Personal Data: We will endeavour that the Personal Data collected by us or on our behalf is accurate and complete, as received from the individual or third party provider.
Withdrawal of Consent & Retention of Personal Data: Any individual who has provided Personal Data to SMG may withdraw his/her consent, in respect of collection, use and disclosure of such data and we will cease (and cause any of our data intermediaries and agents to cease) use or disclosure of such Personal Data unless mandated under applicable laws. We will cease retention of Personal data once the purpose of collection of such personal data is served and such retention is no longer required for legal or business purposes.
Transfer of Personal Data outside of Singapore: SMG will endeavour that any transfer of Personal Data outside Singapore will be in compliance with PDPA.
Data Protection Officer (DPO): The DPO for SMG is responsible for ensuring compliance of the obligations under the PDPA. All queries, complaints, requests for access/correction relating to Personal Data under PDPA are to be addressed and directed to the SMG DPO @ anjani.prakash@spacematrix.com
Modifications: SMG may from time to time update or amend this Data Protection Policy to ensure that this Policy is consistent with any changes in legal or regulatory requirements. To keep you informed, we will notify changes to this Policy in our website. The date of the last amendment will be reflected at the beginning of this Policy.
Compliance: In addition, SMG group will comply with the applicable data protection laws of the respective geographies where they operate.
SPACEMATRIX WEB APP PRIVACY POLICY
SPACEMATRIX app is web-based application that streamlines construction project estimations. The users can log into this application using a secure log in process. The estimation inputs from users are collected only in designated forms inside the application, & the users are not required to share any authorization for any Google tool. The input data is sent to backend google app script using our company’s workspace’s admin credentials.SPACEMATRIX prioritizes your privacy. We understand the importance of keeping your data secure. That’s why we assure you that your data is never shared with third-party tools or AI models. We only use your data to deliver the functionalities of the SPACEMATRIX app and to improve your experience. We are committed to transparency, so we’ll always be upfront about what data we collect and how it’s stored securely on our servers.Here at SPACEMATRIX, we believe your trust is paramount. We don’t engage in any practices that involve sharing your data with external parties for analysis or any other purpose. If you have any questions about our data practices, please don’t hesitate to reach out to us through amit.shukla@spacematrix.com.
LIMITED USE POLICY
We respect your privacy and adhere to the Google API Services User Data Policy, including Limited Use requirements. Any information received through Google APIs is used solely to provide the functionalities of this app and will not be transferred or shared with any other app without your explicit consent and in accordance with Google’s policies.
